Learn how to write a sponsorship proposal that wins over potential sponsors. Make your sponsorship proposal easily and quickly with interactive templates.
Short answer
Research your sponsor
Tailor your proposal
Write a compelling cover slide
Define the event or project
Highlight sponsorship benefits
Present clear sponsorship packages
Include testimonials or case studies
Clarify timelines and deadlines
Include a call to action
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NOTE: If you want to see some successful sponsorship decks and get inspired, consider checking out our post containing the best sponsorship proposal examples.
NOTE: In the guide below, we’re going to focus on event sponsorship proposals. But if you’re working on a different type of proposal, don't worry —the tips I'm about to share are easy to tweak for whatever you need.
What to cover in your event details
Attendance figures: Give them an idea of how many people you expect to draw.
Attendee profile and demographics: Describe who will be attending to help sponsors see the match with their target audience.
Event details and logistics: Break down the main components of your event and how everything will run on the day.
Registration and marketing: Explain how tickets will be sold or registrations handled, and how you'll promote the event to ensure a great turnout.
Expected results: Share what you aim to achieve through this event.
How to structure your timeline slide
Kickoff date: Start with when you’ll begin planning and promoting the event. This marks the start of all the activities.
Sponsorship deadline: Set a firm deadline for confirming sponsorships. This makes sure you have enough time to get all the promotional materials and logistics sorted out, including any sponsor branding.
Marketing rollout: Explain when you’ll start ramping up your marketing efforts. This includes when you’ll make public announcements, kick off social media campaigns, and other promotional activities.
Final preparations: Talk about the last few weeks before the event, when you’ll be finalizing details to make sure everything goes smoothly.
Event date: Clearly mention the actual day of the event.
Post-event follow-up: Don’t forget to include how and when you’ll reach out to attendees and sponsors after the event with things like thank-you notes, impact reports, and feedback surveys.
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